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SAMHSA's Section 508 Resources
SAMHSA Division of Technology Management (DTM) Section 508 Briefing Topics
SAMHSA's Division of Technology Management (DTM) is offering Section 508 Briefings that will assist SAMHSA employees in the creation of Section 508 compliant documents. To see the schedule for the below topics, go to http://508.samhsa.gov/dtmBriefingSched.aspx.
Future Briefing Topics:
- Topic 1: Styles and Document Templates (Scheduled)
- Topic 2: Table of Contents, Bookmarks and Hyperlinks (Scheduled)
- Topic 3: Document Properties, Headers, Footers and Page Numbering (Scheduled)
- Topic 4: Applying Styles to an Existing Document (Scheduled)
- Topic 5: Managing Tables and Columns (Scheduled)
- Topic 6: Managing Images (Scheduled)
- Topic 7: Reviewing Documents and Tracking Changes (Scheduled)
- Topic 8: Converting MS Word Documents to PDF (Scheduled)
- Topic 9: Table Styles (Scheduled)
- Topic 10: Planning for Large Documents (TBD)
- Topic 11: Creating 508 Compliant Templates (TBD)
- Topic 12: Section 508 Quick Scan for Project Manager's and Project Officer's (Scheduled)
Topic 1: Styles and Document Templates
- Understand what Styles are and how they are used to create a structured and consistently formatted document.
- Understand how templates can be used to save time by saving Styles, Page Layouts, etc. which will make updating documents easier.
- Hands-on Tips (e.g. Applying a style) on making a Word Document Section 508 Compliant.
- Understand how to easily use the Section 508 Compliance Checklist to validate if a document is Section 508 compliant.
Topic 2: Table of Contents, Bookmarks and Hyperlinks
- Understand how the Table of Contents helps provide navigation, structure and makes the document more user-friendly.
- Understand how the Table of Contents, Bookmarks and Hyperlinks all support 508 compliance.
- Learn how to generate, modify and delete the Table of Contents.
- Learn how to create, edit and delete Bookmarks.
- Learn how to create edit and delete (internal and external) Hyperlinks.
- Understand and learn how to use the Table of Contents, Bookmarks and Hyperlinks to create dynamic internal and external navigation within and between your documents.
Topic 3: Document Properties, Headers, Footers and Page Numbering
- Learn about the key role document properties play in Word and how they extend to other applications and the Web to provide key information about any office document.
- Learn about how document properties can improve file organization.
- Understand the role headers and footers play in effective documents and learn how to use them to your advantage.
- Understand the role section and page breaks play in Word documents and learn how to use them to create complex documents.
- Learn about applying page numbering in various pagination schemes and how it can improve the appearance of your documents.
- Learn about the best practices for file naming and how they can improve file organization.
Topic 4: Applying Styles to an Existing Document
- Easily check existing documents to see if they are using Styles to make it 508 Compliant.
- Create your own custom style to provide Structure and have consistent Formatting,
- Learn Tips on pasting information from another source.
- Learn about how to protect your Document Styles while allowing others to contribute content.
- Understand where your Document Templates are located.
Topic 5: Managing Tables and Columns
- Learn how to easily create, modify and delete columns.
- Learn how to easily create and modify tables.
- Learn how to convert non-compliant, tabular text into a 508 compliant table.
- Learn the six things you need to do in order to make your tables 508 compliant.
- Learn how to make complex, non-compliant tables and make them simpler, more user-friendly and 508 compliant.
Topic 6: Managing Images
- Learn about the different types of images and which one is most 508 friendly.
- Learn about the "Picture from file" method for charts and graphs.
- Learn about what formatting options are available for each type of image (not all images are created equal).
- Learn about the Drawing toolbar and the Picture toolbar.
- Learn about text boxes and why they just don't fly in 508.
- Learn about image formatting options such as Alternative text, Descriptive text, and Captioning and how to use them effectively.
- Learn about background images and watermarks.
- Learn about text wrapping styles and how they function in Word.
- Learn about grouping and layered images and how they function in Word.
- Learn how to decrease email sizes by compressing your images.
- Learn how to crop and resize your document images.
- Learn about image tips and tricks to help point out the problems for 508.
Topic 7: Reviewing Documents and Tracking Changes
- Understand the basics of Track Changes and how to use it when reviewing Word Documents.
- Learn how to use Track Changes when multiple people contribute to a single document.
- Learn why a document looks fine to you but shows Track Changes for someone else.
- Learn how to print and see content changes (not just formatting changes).
Topic 8: Converting MS Word Documents to PDF
- Gain a basic understanding and benefits of using the PDF file format.
- Learn about the elements that make a PDF file accessible and compliant with the Section 508 requirements.
- Learn how to prepare and convert MS Word documents to the PDF file format.
- Gain a brief understanding of the Adobe Acrobat Professional application and its integrated accessibility checkers.
Topic 9: Table Styles
- Learn how to apply Table Styles to existing tables in your document.
- Learn about the components of a Table Style.
- Learn how to navigate the Table Properties dialog box.
- Learn how to modify and delete a Table Style.
- Learn how to apply Table Styles to multiple tables within a document.
Topic 10: Planning for Large Documents
- The objective of this briefing is to give attendees a comprehensive understanding of how to plan for and create large Section 508 documents using MS Word. The briefing will also cover how to do preliminary work within the document to establish compliant Document Properties, Headers, Footers, Page Numbering, Styles, Images, Tables, etc.
Topic 11: Creating 508 Compliant Templates
- The objective of this briefing is to give attendees a comprehensive understanding of how to create, modify and use Section 508 compliant Document Templates using MS Word. The briefing will also cover examples of compliant and non-compliant document templates, data fields, and form fields and how to bring them to compliancy.
Topic 12: Section 508 Quick Scan for Project Manager's and Project Officer's
- Briefly review the Section 508 Quick Scan Checklist for MS Word.
- Identify the key elements of Document Structure, Layout and Formatting and how to quickly verify them.
- Identify the key requirements of Document Images and how to quickly verify them.
- Identify the key elements of Tables and how to quickly verify them.
- Identify and residual elements from Reviewing (Track Changes) and how to quickly verify them.
Last Updated: 10/01/2009
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